Applying for a Canadian study permit can be daunting so we hope that this guide will be able to help you along.

 

Step 1 – Generate your personal checklist of documents to submit by determining your eligibility

    • For the question on whether you are getting a representative to represent you, your answer should be ‘No’ even if you are applying on your own.
    • For the question on whether you have completed a medical examination with an approved panel physician, your answer should be ‘Yes’.
  • What you get at the end of this questionnaire is a document title ‘Your document checklist’ with your personal reference code which you will need later and a list of documents you need to prepare for your Canadian Study Permit application.
  • Print this document or save a copy for reference.
  • Do take note that your personal reference code has a validity period and this is stated in ‘Your document checklist’.
  • If your personal reference code expires, all you need to do is repeat this process of determining your eligibility.

Step 2 – Set up an account with MyCIC.

Once you have your account set up, this account will be used for all other visa applications such as

  • study permit renewal,
  • work permit application,
  • permanent residency application, and likes.

For your study permit application, under ‘What would you like to do today?’, click ‘Visitor visa, study and/or work permit’ and follow the on-screen instructions.

After you have successfully submitted your application, wait for updates in your MyCIC account. You will also be notified via the email you had provided when you set up your MyCIC account. Hence, I would advise that you check your MyCIC account regularly after 5 working days after submission. If you receive any request or instruction which you need assistance with, just let me know.

Should your application is approved, you will also be notified via the email. What you will received is a letter indicating that your Study Permit application is approved. The letter itself is not your Study Permit. You will be issued your Study Permit by producing this letter upon arriving at the first port of entry in Canada.

 


 

Tips on completing and preparing the required documents –

Your document checklist will determine what documents you need to provide for the Study Permit application. Typically, you will be required to provide but not limited to the following documents.

  1. StudyPermit application form known as ‘Application for Study Permit Made Outside of Canada (IMM1294)’
    • You can get a copy of this Study Permit applicable form following the link in your document checklist; otherwise, you can get a copy here.
    • You will notice that this form doesn’t open and instead you will see instead a ‘Please wait’ or update your Adobe Reader message. What you can do here is to download this form into your computer.
    • After you have downloaded this form and you have the latest version of the Adobe Reader, this form should open correctly.
    • Complete the 4 page form as accordingly.
    • For first time application, you may leave the first section asking for UCI blank as you don’t have one yet.
    • In the ‘Education’ section, if you have completed high school diploma, IB or A-levels, you should answer ‘No’ to the question on post-secondary education. If you have completed a polytechnic diploma or a recognized private diploma, you should answer ‘Yes’ and complete this section accordingly.
    • Under ‘Employment’ information, you need to go back 10 years starting from the year of application and list down all education and employment history; including National Service if applicable. If you have answered ‘Yes’ in the ‘Post-secondary’ section, you may repeat the same information in this section.
    • You do not need to print this form out to sign it. You may instead type in your full name according to your passport in the ‘Signature’ section.
    • Once the form is completed, check through to ensure that all information is true and correct.
    • Following which you should validate the form by clicking on the blue ‘Validate’ box you see at the top and bottom of the form. You just need to click either one once. After you have validated the form, you will get 5 pages instead of 4 with the last page containing 5 2D bar- codes.
    • Save it in a memory stick or your computer; you will need to upload this validated form into the application system when you are ready to submit your application.
    • Any further changes made to the form after validating, you need to validate the form again and save it. This is to ensure that all the changes made is captured in the 5 2D bar codes on page 5 of the form.
    • Validating the form does not mean submitting the form online; validation function only converts the information you keyed into the form into the 5 2D bar codes found on page 5.
  2. Family information form
    • Depending on your nationality, your family information form may be either IMM5707e or IMM5645e which you can get a copy of following the link in your document checklist; otherwise, you can get a copy following the links here → IMM5707e or IMM5645e.
    • You will notice that this form doesn’t open and instead you will see instead a ‘Please wait’ or update your Adobe Reader message. What you can do here is to download this form into your computer.
    • After you have downloaded this form and you have the latest version of the Adobe Reader, this form should open correctly.
    • You need to complete this form according.
    • After you have completed this form, print it out and sign where you need to sign and scan a copy for submission.
    • Keep the original hard copy in a folder.
  3. Letter of Acceptance
    • You will be issued this letter by the education institution which you were given an offer.
  4.  Proof of Means of Financial Support (more tips on how you can prepare your proof of means of financial support)
    • Examples of financial documents (this list is not exhaustive)
      • financial history in the form of bank statements of at least 4 months before the month of application,
      • payslips,
      • income tax returns,
      • employment letter to include employer’s name and contact information, date of hire, position, current salary including bonuses and additional income,
      • stock holdings statements,
      • financial investment excluding life insurance,
      • income from rental properties,
      • business profit and loss statements, and likes.
    • For most students, the following documents would be sufficient
      • 6 months bank statements to show an average balance of at least CA$45,000 if you have not already paid your first year tuition fee deposit; otherwise, the balance can be nett of the tuition fee deposit,
      • income tax returns from the recent past two years showing realistic annual income.
    • All scanned documents should be in one continuous PDF and should not exceed 4MB in size.
  5. Scanned copy of your passport
    • You need to scan the bio-data page and all pages with visa stamps.
    • If you have recently applied for a new passport (i.e. new passport is less than 2 years old), it is advisable to also include the bio-data page and all pages with visa stamps of your previous passport.
    • All these scanned pages should be in one continuous PDF and should not exceed 4MB in size.
  6. Digital Photo
    • The final frame size of the photo must be at least 35mm x 45mm.
    • The photographs must show a full front view of the head and tops of shoulders, with the face in the middle of the photograph.
    • The size of the head, from chin to crown, much be between 31mm and 36mm.
    • Digital dimensions are often expressed in pixels or DPI (dots per inch). The physical dimension in pixels must be at least 420 x 540.
    • If an existing photo is being scanned, the minimum resolution must be 600 pixels per inch. The file may be submitted in JPEG or JPEG2000 format.
    • The final size of the image should ideally be 240kB (kilobytes), but not less than 60kB.
  7. Academic transcripts and certificates, English proficiency test results, Custodianship Declaration, Study Plan and any other relevant supporting documents
    • While it is not required officially, it is advisable to include your academic transcripts, certificate and English proficiency test results, study plan and any other relevant supporting document in your study permit application.
    • Custodianship Declartion forms (more about arranging for cusodian here) are also to be submitted by uploading via the ‘Client Information’ link under the “Optional Document’ section.
    • All the above mentioned documents can be organized in in one continuous PDF and should not exceed 4MB in size and submitted by uploading via the ‘Client Information’ link under the “Optional Document’ section.

 

 Medical Examination

Medical examination is now be required for applications made in Singapore. You can arrange to do your medical examination anytime when you are ready. You can only complete your medical examination at one of the approved panel of doctors.

For the approved panel of doctors, please go to Approved Panel Physician and choose the country where you live. You may also choose a panel physician in a different country from where you live if doing so is a better option.

 

Police Clearance

While you do not need to submit a police clearance certificate when you submit your application, you may be requested to do so later. The request for you to submit a police clearance certificate will be updated in your MyCIC account and you will be notified via email.